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1997-08-07
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RealtorRecords
This Shareware HyperCard stack is for Real Estate
Agents & Brokers who would like a simple way of
keeping track of their clients and others (attorneys,
mtg. brokers, inspection contractors, etc.).
Any Mac that can run Hypercard 2.1 or later or the
HyperCard Player should work with this program.
Major features are Mail Merge, Three-Across &
One-Across Labels, Multifind, plus more.
Please try it out and if you continue to use it
please send $7.50 to:
Tom Nicholls
4004E Providence Rd.
Charlotte, NC 28211
Please include your e-mail address to be kept
informed of any updates.
To report of problems with this stack or suggestions,
please e-mail to me, Tom Nicholls, at
<tnick@macconnect.com>
New Features in Version 1.2:
*** Now with 3-across labels for Avery # 1560 sheets
30 - 1" x 2-5/8" labels per page.
*** 1-across labels allows much more positioning
of labels on a page.
*** Dialing Tel. Numbers by modem included.
*** Print Cards includes printing from Marked cards,
either a Telephone List (60 names per page)
or all data.
*** Printing Individual Label or Card Data has been
removed as you can Mark a Single card for this
purpose
*** MultiFind lets you search for cards that have the
selection you type in. You may also MARK cards
using MultiFind
General:
Buttons are available to create NEW cards and DELETE
cards. If you plan to use the index, please remember
to SORT INDEX after the addition of new cards,
deletion of cards, changing TYPE, or LName fields.
I suggest that in general, you select ALL as the
INDEX TYPE to view. However, selections for
BUYER, SELLER, SOLD & OTHER are available (See below).
All of the fill-in-fields are self explanitory. The
remarks field is where you can put all kinds of stuff.
The Key icon sorts both the cards and the index. Cards
are sorted by last name except when printing LABELS,
or MERGED letters you have a choice to sort
by zip code.
On each card you should set the Type most suitable for
the person. The four types are Buyer, Seller, Sold, or
Other. Sold is for both Byers and Sellers where there
has been a sale. If you are helping a client to both sell
a property & buy another, make two cards, one for the
selling side and one for the buying side. To set the Type,
click on the Type button.
There is a button to allow you to pick an Index Type
(see above).
Once you have selected an Index Type to view, there is a
button just below that you can press to view the Index.
Click twice on any name to go to that card.
The MultiFind button allows finding all cards by a
selection you type in. You are informed as to the
number of cards found, then you can view them one
by one. Optionally, you may MARK cards, while
viewing, by holding down the OPTION key. You may
END the MultiFind session (before seeing all selections)
by holding down the SHIFT key. A combination of the
OPTION & SHIFT keys will MARK the last card viewed
and END the session.
NOTE: Cards DO NOT have to be marked to use MultiFind.
Mail Merge:
The program uses a Mail Merge system to automatically
print letters with the name, address, and salutation.
The SALUTATION for merged letters is picked up from
each card. Please fill this in on each card you want to
use in a merged letter.
To use the Merge facility you MUST MARK some cards
This can be done with the MULTIPLE MARK button.
You can also Un-Mark All Cards here. You can mark/unmark
individual Cards by pressing the button marked either
"MARKED" or "UN-MARKED". Cards may also be marked
using the MultiFind button (see above).
You can design your own letters or modify the one included.
Just remember to keep the ° characters exactly where
then appear. If you are modifying, save a copy first.
The ° character is produced in most fonts by pressing the
(Option, Shift and 8) keys at the same time. Save your
letters as Text files.
When Merging you can set the number of Carriage Returns
to be placed at the top of the letter to accomodate a
letterhead. You can set the left & right margins.
The Merge facility is probably best used on a single page
but it is possible to print multiple pages. However the
Carriage Returns at the top will be on all pages!
The CK LABEL button on each card allows you to check if
a label for this card will be printed when using 3-across
labels. Only 27 characters are allowed on a label line.
There are 3-lines per label. The Title, FName & LName
fields go into line 1, the Address field into line 2 and
the City, State & Zip fields into line 3. When printing
3-across labels you may choose to omit the TITLE field
that will give you more space for label line 1. CK LABEL
asks if you plan to omit the TITLE field for it's
calculations.
The CK LABEL button also checks all the fields used for
labels to be sure they have been filled in. The only
exception to this is the TITLE field (see above).
Note when printing Labels, if a field (other than TITLE)
is empty the label printing program skips this label.
Also, if a label line is too long, that label will be
skipped. You will be notified of any labels that have
been skipped at the end of printing.
Printing Labels & Card Data:
Printing can be of an individual MARKED card, or
multiple MARKED cards. You may print labels, all
the info on a card, or a Telephone List. In addition
you may print using the HyperCard Print facilities
found under the FILE menu. Cards need not be marked
to use the HyperCard facilities.
When printing labels or merged letters you MUST first
MARK cards to be printed. There are two ways to mark
cards. Clicking the Marked/Unmarked button will
mark/unmark individual cards. Clicking on the
Multiple Mark Cards button allows several choices.
First you should UNMARK all cards. You may choose to
mark All cards. You may choose to mark all cards
of a TYPE i.e. Buyer cards, Seller cards, Sold cards or
Other cards.
Print Settings
3-across labels have the printing settings pre-set.
1-across labels now allows setting:
Number of labels per page
Margins for LEFT, RIGHT, TOP, & BOTTOM.
Number of blank spaces between labels
Take care when using this feature as you can get
some wierd printouts due to the wide variety of
settings allowed. If you use the defaults shown,
you will get 11 labels per page with 2 blank spaces
between them with a 1" left margin.
Try 1 label per page for 1-across labels on dot matrix printers.
Better documentation may follow based on demand.